Q1 – INSPECTION SYSTEM REQUIREMENTS
The seller shall provide and maintain a system that complies with ISO9001, or AS9100 or other QMS appropriate to the product.
Q2 – MRB AUTHORITY
Material Review Board Authority is not authorized on this purchase order.
Q3 – CHANGES
The seller shall notify the buyer of any proposed changes in design, fabrication methods, or processes previously approve by the Buyer and/or Buyer’s customer. Changed articles shall be clearly identified an in a different manner from previous articles. When a proprietary item is procured by the Buyer, the Seller shall notify the Buyer of changes.
Q4 – RAW MATERIALS
Raw Materials shall be accompanied with certifications, chemical and/or physical test results. The seller shall certify to the specific requirements defined on the face of the purchase order.
Q5 – RAW MATERIALS USED IN PURCHASED ARTICLES
Results of tests performed on specimens or detailed analyses of Sellers acceptance test results on all raw materials that are required to satisfy specification requirements and which are employed in the fabrication of the articles purchased on a subcontract or purchase agreement shall be made available to the Buyer upon request.
Q6 – AGE CONTROL AND LIMITED LIFE PRODUCTS
Seller records for age control/life limited products shall reflect useful life and when useful life and when useful life is expended.
Q7 – IDENTIFICATION AND DATA RETRIEVAL
Where and to the extent traceability is a specified requirement, the seller shall apply a unique identification to individual product, material or batches. This identification data shall be recorded on and traceable to related Seller records (see seller Records)
Q8 – SELLER RECORDS
The Seller shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum of seven (7) years after final payment or as specified elsewhere in the purchase order. See requirement(s) stated elsewhere in this order, for specific records to be forwarded to the Buyer.
Q9 – INSPECTION AND TEST CHARACTERISTICS
Seller shall inspect and/or test as applicable, all characteristics defined by the purchase order, applicable drawing specifications, pertinent to the work that the Seller is responsible for performing.
Q10 – RESUBMISSION OF NONCONFORMING ARTICLES OR MATERIALS
Non-conforming articles and materials returned by the Buyer and subsequently resubmitted by the Seller shall bear adequate identification of such non-conformance, either on the articles, materials or applicable Seller records. The Seller shall provide evidence that the cause for non-conformances have been corrected and actions taken to preclude any recurrence. Seller shall communicate immediately with buyer to notify them of any non-conformance and identify corrective action to be taken, whether or not item is returned to buyer.
Q11 – BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE
The Buyer and its customers, reserve the right to perform inspections and test on all articles, materials or services at all time and places. The Buyer and its customers also reserve the “right of entry” which shall allow the Supplier, Customer, or Regulatory agency to determine and verify the quality of work, records, and materials at any place, including the plant of the subcontractor.
Q12 – GOVERNMENT SOURCE INSPECTION
When the government elects to perform inspection at the Sellers facility, the following requirement applies:
“All work on this order is subject to inspection and test by the Government at anytime and place. The Government quality representative who has been delegated quality assurance functions on this procurement shall be notified immediately upon receipt of this order. The Government shall also be notified forty-eight (48) hours in advance of the time articles or materials are ready for inspection or test.”
Q13 – PROCUREMENTS OTHER THAN THOSE REQUIRING GSI
For procurements which do not require Government Source Inspection, the following requirement applies: “The Government has the right to inspect any or all of the work included in this order at the Seller’s plant.”
Q14 – ITAR FLOWDOWN
If the order falls under the regulations of ITAR (International Traffic and Arms Regulations), all manufacturers, exporters, brokers of defense articles, defense services or related tech data are required to register with DDTC (Director of Defense Trade Controls). All license requirements imposed by ITAR are the sole responsibility of the subcontractor in possession of the purchase order.
Q15 – CALIBRATION SYSTEM
The supplier and supplier subcontractors shall meet and maintain a Calibration System in compliance with Calibration System Requirements of ISO10012 or ANSI Z540-1.
Q16 – SELLER’S FLOW DOWN OF REQUIREMENTS
Supplier shall flow down requirements and/or key characteristics in the purchase documents to sub-tier suppliers as applicable.
Q17 – STATEMENT OF CONFORMANCE
Each shipment must be accompanied by at least one legible copy of a statement of conformance. This statement shall specify that all contractual requirements have been adhered to including all specifications and other applicable documents as cited in the purchase agreement and that evidence is on file for review by a quality representative. The statement of conformance must contain as a minimum: the part number, purchase order number, quantity, revision as specified on the purchase order, name and address of the company certifying the part.
Q18 – TEMPORARY SHIPPING PROTECTION
Apply temporary protection on parts or assemblies for transportation i.e UPS, Fed X etc.
Q19 – DFARS
If the order or request falls under DFARS Regulations, the Supplier certifies that all products supplied against the purchase order fully complies with DFARS Clause 252.225-7014, Preference of Domestic Specialty Metals including Alternate Clause 1
Q20 – DPAS
The DPAS provides that DoD contracts are assigned priority ratings to assure that these contracts are afforded production priorities for delivery ahead of unrated orders which includes commercial orders. Ratings are assigned to DoD contracts and enforced in both peacetime and war or emergencies. The contractor is obligated to accept the rated order, to schedule production operations to satisfy delivery requirements of each rated order, and to extend the priority rating to suppliers to assure that the item is delivered in the timeframe requested.
VENDORS QUALITY CLAUSES
Q-1. FLOW DOWN
The clauses associated with this purchase order will flow down to all sub-tier suppliers.
Q-2. Notification of Nonconformance
Seller must notify the buyer of any nonconforming products verbally and in writing as soon as nonconformance is detected.
Q-3. Product Disposition
Seller must obtain buyers written approval for nonconforming product disposition.
Q-4. Notification of Process Changes
Seller must notify buyer in writing of changes in product and/or process, changes of suppliers, changes of manufacturing facility location and, where required, obtain buyer written approval.
Q-5. Seller Corrective Action
In response to Buyer-initiated corrective action requests, Seller shall advise Buyer of root cause determination, corrective action taken to prevent recurrence of reported problems and/or discrepancies, and effectively dates of the planned corrective action(s). Seller shall maintain a corrective action system that determines the effectiveness of such corrective actions, and that prevents shipment of nonconforming articles without prior approval from Buyer.
Q-6. Certificate of Conformance
The Seller shall furnish a Certificate of Conformance with each delivery attesting that each item of hardware and/or software conforms to all requirements of the Buyer’s specification and purchase order and that all required test and inspections have been performed.
Q-7. Quality System
The Seller shall have a Quality System acceptable to the Buyer. The Buyer reserves the right to verify said system.
Q-8. Calibration
The Seller’s Calibration System shall conform to ISO 17025 or ANSI/NCSL Z540. Calibration shall conform to manufacturer's specifications unless otherwise noted on the purchase order. The seller’s signed certification of Calibration must state traceability to National Standards, tool, gage or equipment number and Order number.
Q-9. First Article Inspection
The Seller shall perform a First Article Inspection (FAI) of one item from the first production lot, or as required by the Buyer. The FAI shall consist of recorded actual drawing, specification values, and/or requirements (dimensional, test data, processes, drawing notes, etc.) and may be documented on the drawing or on a separate report form. The first article item shall be clearly identified by a tag attached to the item or a label applied to the bag, and a copy of the FAI shall accompany the First Article part. The Buyer reserves the right to verify any or all of the characteristics documented on the FAI report at the seller’s facility.
Q-10. Source Inspection
Source Inspection shall be conducted by the Buyer at the Seller’s facilities or where designated in this Order prior to shipment. Inspection/test and/or in-process inspection/test of the articles specified in this Order shall be performed by the Seller and shall be witnessed by the Buyer’s Quality Representative. Prior to fabrication start, the Seller and the Buyer shall determine the process steps at which Source Inspection shall be conducted. The Seller shall notify the Buyer of the scheduled inspection/test five (5) days in advance. The method of product release shall be a stamp or signature by the Buyer’s Quality Representative on the Seller’s shipping or inspection documents.
Q-11. Buyer Review
During the performance of this Order, the Buyer reserves the right to review; verify and/or analyze the Supplier’s Quality and/or Inspection System and Manufacturing processes at the Supplier’s facilities. The Buyer’s representative shall notify the Supplier forty-eight (48) hours in advance of the intended review start date and duration. Buyer’s inspection/acceptance of product prior to shipment is not required unless otherwise specified in this Order.
Q-12. Special Processes
The Seller and any of its subcontractors performing special processes, such as welding, non-destructive testing, heat treating, plating, anodizing, soldering, etc. shall submit a certification listing the specification designation/number and that the special process was performed in accordance with such specification. Heat treating/oven cure charts will be provided as required.
Q-13. Traceability requirements
The Seller shall provide means of end item traceability. The Seller may use the original manufacture Lot/Date Code/Serial number or their own method for identifying the end item product as required for proper traceability. Multiple Lot/Dated coded material cannot be combined on a single shipper and must be packaged separately. Each Lot/Date coded batch must have a corresponding shipper. Serialized shipments must have the serial numbers listed on the shipper and on the corresponding intermediate packaging. Duplication of Lot/Date Code/Serial numbers is prohibited.
Q-14. Packaging & Shipping
The Seller shall clean, preserve and use special packaging as required on this order, or when not specified, seller may use specially designed shipping containers and/or good commercial practices as deemed necessary to prevent shipping damage. As a minimum, the label shall contain the following information: Part number and revision date of manufacture and Buyer’s Order Number.
Q-15. Certification of Material(s) and Process(es)
The Seller shall submit certifications for raw material (chemical and physical characteristics) and/or processes (stating specification) used in the manufacturing of the item(s). If outside processing is performed; a certification from subcontractor is to be provided. Note: when specified on the Purchase Order, raw material such as titanium, aluminum, etc. must have the appropriate heat lot identified on each piece for heat lot traceability.
Q-16. Requirements for Conformance
Neither surveillance, inspection and/or tests made by the Buyer or his representatives at either the Seller’s or Buyer’s facility, nor the Seller’s compliance with all applicable product assurance requirements shall relieve the Seller of the responsibility to furnish items which conform to the requirements of the purchase order.
Q-17. Qualification of Personnel
The Seller shall employ competent personnel to ensure Buyers requirements are meet for approval of product, processes, procedures, and equipment.
Q-18. Identification and Revision Status
The Seller shall maintain the identification and revision status of the Buyer’s specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data.
Q-19. Product Acceptance
The Seller shall follow all requirements stated on the purchase order, drawing, data specifications and process instructions to ensure product conformity, documentation and records are obtained.
Q-20. Requirements for Test Specimens
Where the Seller utilizes sample inspection plans or other statistical techniques, these shall be statistically valid. If the sample contains rejected items, the Seller must, for the rejected feature or parameter, use a documented method, such as 100% screening to assure the buyer that zero rejects are present.
Q-21. Record Retention
The Seller shall maintain records regarding Buyer’s purchase order, specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data. Records shall be maintained by the Seller for a minimum of 15 years or as specified by the customer after which the Seller agrees to either return or destroy related records.
Q-22. Access to Facilities
The Seller shall permit access to the Sellers facility and any sub-tier sellers for surveying/auditing. The survey/audits may include personnel from the Buyers, Buyer’s customer representative and/or regulatory authorities, and shall include access to all records applicable to Buyers product or orders.
Q-23 Counterfeit Parts Detection and Avoidance System Requirements
Seller shall detect and prevent the use of counterfeit, suspect counterfeit, unapproved, or suspect unapproved parts.
Q-24 Ensuring that persons are aware of:
: their contribution to product or service conformity, their contribution to product safety, and the importance of ethical behavior
Q-25 Conflict Minerals:
If applicable to the product, seller agrees to not knowingly supply products that contain "conflict minerals" as described in section 1502 of the Wall Street Reform and Consumer Protection Act or Dodd-Frank Legislation.